How to get a Tenancy Application short-listed, what supporting documents you need and why a Cover Letter, Application letter or Follow-up Letter might help to succeed?



Tenancy Application

Short-listed—How to get the Tenancy?


Short-listed—the ultimate goal



Getting your tenancy application short-listed means you did not leave any question marks.  That is an excellent result. Unfortunately you don’t really know the state of the election process. You might be almost there. Who knows?


If you really want to get the tenancy, send a follow-up email (or call) and let the other party know. The sense of this is to show commitment and follow a pattern of responsible behaviour.


I often met and meet people who do not understand that the importance of forming good relationships is not being right or wrong, essential is to negotiate (work out) an acceptable outcome for all parties involved. Renting is a relationship deal, too. That is why a “Follow-up Letter” explaining why this tenancy is so important to you might help you to obtain the tenancy.



Follow-up Letter or Application Letter


Firstly a tip; do not download a copied template from the Internet.  Avoid using a meaningless template, but write three lines why you are interested in that property, the area or whatever make this rental so special for you. This gesture of good will make the difference between two applications on the same level.


From human stand point relationships are based on communication. Renters who make enquiries and cooperate throughout the application process have a better chance to get the rental they want.



Tenancy supporting documents


Here we talked about the practical steps and the first impression to present a real person. To prove your  identity and your status (employment, income, etc) you need to be prepared with copies of  a Photo ID) and  supporting documents like employment details, and so on to describe your situation. If you have an entry on your credit rating, say so and why.


Renters with BLACK MARKS


Some renters forget to provide some information. That is a bad strategy in the computer age where everything is somewhere recorded. The better strategy is to clarify. Everybody made mistakes in the past and why not asking for a second chance?


TIP— At the time when viewing the property I would ask the landlord straight and direct if your “black mark” will be a killer mark. That would save time or embarrassments.



Common supporting documents


· Letter from the employer or pay slips and proof of income when self-employed

· References from your past and current landlord

· Pet references  (name, registration and (flea) treatment records)

· Application Letter – you might wish to explain why you should be considered. This extra effort or commitment demonstrates motivation and professionalism to stand out from the crowd.



Rental agreement


The rental or tenancy agreement in writing is required by law.  When discussing the terms and conditions—say so if you have  considerations. A fixed-term tenancy might protect you from rent increase and secures your long-term interest in a rental home. Periodic tenancies can be terminated by tenants (21 days notice) and by landlords (42 or 90 days notice).



Renter’s due diligence before signing a tenancy


Renting a home is a lifestyle choice and/or a budget decision. The rent in some areas differs from others. You might choose higher rents (e.g. for a city location, convenience or comfort) if you can save time for commuting, on fuel, public transport or for energy efficiency. Do your homework, play with your budget.


After accepting the tenancy offer make a check list of all your needs and conditions to be on the tenancy agreement. That might be a minimum time frame for the tenancy, inclusions for rights to use the garden, a car port, chattels like white ware, etc. Use your due diligence to avoid troubles later on. An agreement should provide trust and certainty. See — due diligence for renters.




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Klauster Properties Ltd - Renter’s Blog

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Renter’s Blog lead to a real person, IT professional, investor, landlord and business owner with interests in sharing experiences. Life is a dream with a deadline, happiness comes from making the right choices and having realistic expectations.


Confession: I have been a happy renter for more than 25 years before buying a family home and later becoming involved in property investments and developments.


I used to live in apartments or rental homes, worked in many different countries and experienced different housing standards and renting cultures. I would love to see a social and legal frame work around housing policies that supports renters and landlords alike.

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